Project Leader Resources

Everything you need to plan and lead a sucessful Beach & Riverside Cleanup project

Thank you for leading a project for this year’s SOLVE Beach & Riverside Cleanup! Please review this page in its entirety, and begin by familiarizing yourself with the roles and expectations of both SOLVE and project coordinators.

If your project is on Sept 23, please call our office by 3pm at 503-844-9571 with your preliminary results so we can include that in a statewide day-of-event press release.


Essential Day of Event Forms

 

Volunteer Waivers

All volunteers must sign a SOLVE volunteer waiver form prior to participating in an event. If you have any questions about this policy, or if you have your own waiver that you are required to use, please contact SOLVE as soon as possible. Adult waivers and youth waivers can be downloaded and printed prior to the event. You will receive some printed waivers with your supply order.

Supplies

SOLVE provides free materials such as litter bags, vinyl gloves, safety vests, first aid kits, and sharps containers. Please order supplies by August 18th so we will have time to fill orders to ship or deliver on the road trip.

Grants & In-kind Donations

Please note that 2017 grant applications are now closed due to a high demand.

A limited number of small grants of up to $100 for qualifying expenses are available. A grant application must be completed by August 18th in order to be considered for funding. After the event, you must submit a small grant reimbursement form with reciepts to SOLVE within 30 days.

If there are food items, plants, recognition gifts, or other items that you would like that aren't covered by the small grant, many local businesses will likely be interested in donating to your project. If you acquire any in-kind donations, please have the business fill out SOLVE's In-kind Donation Form. Please send this back to SOLVE so we can thank them personally. The form also includes our tax-id number which may help entice a business to donate.

Property Owner Permission

SOLVE requires written property owner/manager permission for all volunteer projects. Please use the appropriate permission form: Private PropertyPublic Property, or State Agency Owned Property. Property owner permission forms should be submitted to SOLVE by August 18th. Scan and send your form to joy@solveoregon.org and mail the original to: SOLVE, Attn: Joy Hawkins, 2000 SW 1st Ave, Ste. 400, Portland, OR 97201.

Waste Disposal

Make arrangements for waste disposal at your site(s) with your local hauler, park, etc. Please call us if you need help with this. 

  • Recycling: If it makes sense at your site, consider recycling to divert waste away from landfills, contact your hauler about the best way to sort recyclables for pickup, and suggest to volunteers that they head out in pairs with one person carrying a recyclables bag and the other a landfill trash bag. Use buckets and/or consolidate bags whenever possible.  
  • E-waste: Oregon is now set up to process electronic waste products and requires that e-waste be kept separate from landfill waste.  If you find e-waste keep it separate, and do not place it inside a waste container.

Volunteer Recruitment

SOLVE provides assistance with volunteer recruitment and placement, including online volunteer registration, waiver forms and confirmation emails to all online registrants.  Coordinators are expected to provide outreach to local groups in an effort to bring volunteers to your event project. There are many resources for recruitment online, such as our webpage on the subject. SOLVE provides an editable flyer (below) and a Social Media Guide for use by coordinators plus event advertisement.

Beach & Riverside Cleanup Event Poster

Editabler Flyer Downloads

Please note that our statewide outreach for the Beach & Riverside Cleanup will advertise the event as running from 10-1pm with a note that project times vary. If your project spans a different time frame, you may want to emphasize that in your local outreach to minimize confusion.

Volunteer Registration

Volunteer registration opens on Monday, July 24th and you may direct volunteers to sign up beginning that day. Adults who sign up on the website will be able to sign an electronic waiver form, which will save time on the day of the event. After volunteers are registered for your project, they will receive a confirmation email with important project details as we have them from you. If your project is closed to community volunteers recruited through SOLVE, your project will not be listed on the website.

Project Planning Assistance

SOLVE offers Coordinators use of the Project Planning Resource Guide, a step-by-step manual to coordinating a SOLVE project. Coordinators are also free to contact SOLVE staff directly for project support. Contact Joy Hawkins at joy@solveoregon.org or 503-844-9571 x317. 

Call Before you Dig!

Oregon State law requires residents, contractors and anyone planning to dig anywhere in the state to call the Oregon Utility Notification Center at 811 at least 48 hours before digging. This is a free service.   

Safety

Safety of volunteers is extremely important and should take precedence over any other plans. In addition to receiving safety information in his or her confirmation letter, volunteers should receive verbal safety instruction at the time of check in. For a complete list of safety concerns, see the Day of Event packet. You will receive one printed packet per site when I see you on the road trip. You can also download safety information hereBe sure to include these messages: 

  • Do not work above your ability.
  • Take breaks as needed.
  • List site hazards such as stinging nettle, steep slopes, water bodies, etc.
  • Contact the project coordinator if you receive an injury.

Help SOLVE Collect Litter Data!

The Beach & Riverside Cleanup is part of the International Coastal Cleanup (which includes inland waterways, too). Over the past 30 yearsOcean Conservancy’s International Coastal Cleanup has become the world’s largest volunteer effort for ocean health. Nearly 12 million volunteers from 152 countries and locations have cleaned hundreds of millions of pounds of trash from the shores of lakes, streams, rivers, and the ocean on just one day each year. The Ocean Conservancy provides litter data cards for volunteers to record litter types and quantities to track trends in trash. If you are leading a litter cleanup, we will be providing data cards with your supplies.

Educational Resources

Volunteer education is a top priority for SOLVE. Volunteers are often more motivated when they understand the full impact of their work. Please review the SOLVE educational webpages for ideas on information to share with your volunteers. We also offer educational boards, which can be ordered with the rest of your supplies.


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QUESTIONS?

Joy Hawkins
Program Coordinator
joy@solveoregon.org
503-844-9571 x317

 

IMPORTANT DATES

July 1: Project application due

July 24: Volunteer registration opens

Aug 18: Supply orders, grant applications and property owner permission forms due

Sept 5-12: Supply delivery road trip (valley & coast)

Sept 5-19Portland Metro-area supply pickups

Sept 14: Supply delivery road trip (gorge)

Sept 23: EVENT DAY!

Oct 6: All wrap up paperwork due